[SASAG] Email Storage Policies

Kurt Buff kurt.buff at gmail.com
Tue Jul 28 13:17:47 PDT 2009


On Tue, Jul 28, 2009 at 12:13, <eric at kahklen.com> wrote:
> At this time we don't have any legal or regulatory requirements for email
> retention.

That makes your job harder, IMHO.

> Are you referring to users locally storing PST files on their PC? or to a
> file server?  File server storage is much cheaper than our Exchange
> storage.

Storing PST files on a LAN or WAN is not supported - read these two
links, and weep.

http://support.microsoft.com/kb/297019

http://blogs.technet.com/askperf/archive/2007/01/21/network-stored-pst-files-don-t-do-it.aspx

> We also run Exchange (2007) and have chosen to use the default mailbox size
> limits at this time.  Although what I've read suggests the Exchange store
> is a safer location for email vs. pst files due to potential corruption, it
> provides the only alternative I know of for users to export and manage
> their mailbox.  What I've found is that users tend to use their mailbox as
> a network storage device over time.

Indeed. This is a hard problem. I can only suggest a mail archiving
solution. We are using Sunbelt Software's solution. For OSS, the only
thing I'm aware of is MailArchiva - http://www.mailarchiva.com/, but I
haven't used it.

The only safe place for a PST file is on the local workstation hard
drive, not a server drive.

Kurt



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