[SASAG] Email Storage Policies

eric at kahklen.com eric at kahklen.com
Tue Jul 28 12:13:43 PDT 2009

At this time we don't have any legal or regulatory requirements for email

Are you referring to users locally storing PST files on their PC? or to a
file server?  File server storage is much cheaper than our Exchange

We also run Exchange (2007) and have chosen to use the default mailbox size
limits at this time.  Although what I've read suggests the Exchange store
is a safer location for email vs. pst files due to potential corruption, it
provides the only alternative I know of for users to export and manage
their mailbox.  What I've found is that users tend to use their mailbox as
a network storage device over time.


On Tue, 28 Jul 2009 11:30:24 -0700, Kurt Buff <kurt.buff at gmail.com> wrote:
> On Tue, Jul 28, 2009 at 10:49, <eric at kahklen.com> wrote:
>> We are looking at implementing new email policies to encourage users to
>> keep their mailboxes organized and decrease pack rat behavior.  We want
> to
>> be flexible, but need to start limiting the storage limits of end users.
>> What sort of policies are people using in their environment? How did you
>> get buy in from end users? Any pitfalls?
>> Thanks,
>> Eric
> What are your organization's requirements, legal/regulatory and
> organizational, for email retention?
> Is local storage of excess email cheaper than server storage?
> We use Exchange, in a predominantly Windows environment, and have an
> archiving solution that we're slowly implementing. Eventually, we'll
> suck up all of the users PST files into that, then turn off their
> ability to use PST files, and start deleting mail older than our
> retention policy - which is as yet undetermined, but under discussion.
> Kurt

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