[SASAG] Email Storage Policies

Eric Kahklen eric at kahklen.com
Tue Jul 28 14:55:56 PDT 2009

Thanks for the great links!  We'll have to come up with a better  
solution than pst files so that my users can archive old email  
messages in a manner that can be backed up routinely.  I wonder if I  
can have a script run each night that copies the local pst file to the  
users home folder as a backup incase their hard drive fails.

Thanks for the great info!

On Jul 28, 2009, at 1:17 PM, Kurt Buff wrote:

> On Tue, Jul 28, 2009 at 12:13, <eric at kahklen.com> wrote:
>> At this time we don't have any legal or regulatory requirements for  
>> email
>> retention.
> That makes your job harder, IMHO.
>> Are you referring to users locally storing PST files on their PC?  
>> or to a
>> file server?  File server storage is much cheaper than our Exchange
>> storage.
> Storing PST files on a LAN or WAN is not supported - read these two
> links, and weep.
> http://support.microsoft.com/kb/297019
> http://blogs.technet.com/askperf/archive/2007/01/21/network-stored-pst-files-don-t-do-it.aspx
>> We also run Exchange (2007) and have chosen to use the default  
>> mailbox size
>> limits at this time.  Although what I've read suggests the Exchange  
>> store
>> is a safer location for email vs. pst files due to potential  
>> corruption, it
>> provides the only alternative I know of for users to export and  
>> manage
>> their mailbox.  What I've found is that users tend to use their  
>> mailbox as
>> a network storage device over time.
> Indeed. This is a hard problem. I can only suggest a mail archiving
> solution. We are using Sunbelt Software's solution. For OSS, the only
> thing I'm aware of is MailArchiva - http://www.mailarchiva.com/, but I
> haven't used it.
> The only safe place for a PST file is on the local workstation hard
> drive, not a server drive.
> Kurt

Eric Kahklen
eric at kahklen.com

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